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30 November 2009 @ 04:13 am
OLESIA DOES TUTORIALS: Make GMail sort your RP tags for you!  
Automatically Label All Messages from a Specific LJ Account.

This requires playing with settings on both Livejournal and GMail, but they're both very small edits.

First! Go to http://www.livejournal.com/changeemail.bml while logged into a ROLEPLAY journal. What you're going to be doing here is MILDLY changing the email address!

See, a handy trick you may not know is that, if you add a + sign to your email address, on most websites, everything between the + and the @ is maintained, but has no bearing on where the email is sent! For example, myface@email.com, myface+urmom@email.com, address+urfist@email.com would ALL send to the SAME email address, being myface@email.com.

While this will not effect where the email goes, it can effect what your email does with it.

So, step one! Changing your email.

As you can see, I'm still sending it to my own address -- but adding the +username to the end makes it uniquely different enough from my regular emails that it's easier to filter. Also, this means if you didn't bother to turn off the option that lets people look up your accounts by email, they won't be able to find your RP accounts if they don't know what your +word is!

Fill this out with the +word of your choice. I usually just use the journal username itself, for simplicity. Fill in your password and send! Eventually you should receive an email at your normal account asking you to confirm this email change. Go ahead and do so.

That's all we need at livejournal. Everything else in this process is solely in Gmail, so next up: Filters!!

If you've never created a filter on GMail before, you're missing out on some very handy organization. Regardless, it's pretty easy to do.

This is right next to the search bar at the top of the page, so it's very easy to find. Go ahead and click that, which will move you to a page with what is likely a giant orange field on top, like shown:

I'm only showing the left half, because the right half isn't very important. You can further filter using those fields, but it's a little more complicated than we need right now.

Anyway, the two things you want to fill in here:

the FROM field being lj_notify@livejournal.com. This ensures that it will filter COMMENTS specifically.
the TO field is your address+word@email.com, which you specified before. If you do a test search, you should either turn up no results at all, or only comment notifications you've received since the swap.

Go ahead and continue from here. Next up is CREATING THE FILTER!

If you don't already have a character filter, you can make it here. Just check the "Apply Label" ticky box, and select New Label from the drop-down. A quick popup will ask you to name this new label -- pick whatever you want! I usually go with character names, to keep the label as short as possible, but you can always use usernames, nicknames, game names or anything else that will help you remember which journal it's for best.

Now, the default color for a label is a light green with a dark green text which, I'm sorry, is NOT very attention-grabbing at all! The next steps are optional, but can make things much easier. Labels in GMail can be assigned colors, which are very easy to change. Just look for the label you want in the left-hand column, and click the down arrow next to it.

That will show you this little drop down, which has all the available background color options. I tend to go for the bold colors with lighter text, but your style may vary. Click the one you like best, and it'll apply automatically.

And you're done! After a while, your tags will show up in your inbox looking like this:

And, just looking up the label itself?

All your tags, conveniently stored away in one easy-to-find location!

Of course, this tutorial works for more than just Livejournal! By using +words, or placing periods throughout your email username, you can create "unique" addresses for a number of different sites you visit. Sites you know that will send you spam? username+spam@email, and create a filter to always send messages to that address to your trashcan!

You can also have tags automatically starred, immediately archive messages from that one player you just HATE, or have your tags in general all skip the inbox, so that eavesdroppers won't notice them immediately!

If you're using a different email, this tutorial may translate over, but I don't know the specifics of other systems and thus can't really help out too well if you get stuck.

Questions/Comments/Corrections/olesia you make no fucking sense, etc in the comments.

I hope this was helpful!
Song: [Temptations] | Silent Night (gdi arella)
erotical black hole.: pic#95060073tracing on November 30th, 2009 12:36 pm (UTC)
olesia: with extra sprinkles please dolliekillyoudead on November 30th, 2009 12:37 pm (UTC)
You're welcome!

(●) - tracing on November 30th, 2009 01:02 pm (UTC) (Expand)
AY ♦ resident hermit: YGO: yes?hideously on November 30th, 2009 12:42 pm (UTC)
okay so just to make sure I don't get confused, I change my e-mail to aymiah+hitokiri-ookami at gmail dot com?
olesia: let me just look over this evidence morekillyoudead on November 30th, 2009 12:44 pm (UTC)

I'm not sure if dashes work, but I'm pretty confident that underscores do.
(●) - hideously on November 30th, 2009 12:46 pm (UTC) (Expand)
(●) - killyoudead on November 30th, 2009 12:47 pm (UTC) (Expand)
(●) - hideously on November 30th, 2009 12:50 pm (UTC) (Expand)
(●) - killyoudead on November 30th, 2009 12:51 pm (UTC) (Expand)
(●) - hideously on November 30th, 2009 12:53 pm (UTC) (Expand)
(●) - killyoudead on November 30th, 2009 12:54 pm (UTC) (Expand)
(●) - hideously on November 30th, 2009 12:56 pm (UTC) (Expand)
(●) - killyoudead on November 30th, 2009 07:52 pm (UTC) (Expand)
(●) - killyoudead on November 30th, 2009 12:45 pm (UTC) (Expand)
(●) - hideously on November 30th, 2009 12:46 pm (UTC) (Expand)
(●) - killyoudead on November 30th, 2009 12:47 pm (UTC) (Expand)
the astounding: bizarro ♠ :<supergabbie on November 30th, 2009 01:45 pm (UTC)
what if

you don't use gmail ;___;
olesia: yuugi ponderskillyoudead on November 30th, 2009 07:49 pm (UTC)
does your email of choice have labels/filters of some kind?
(●) - supergabbie on November 30th, 2009 08:02 pm (UTC) (Expand)
(●) - killyoudead on November 30th, 2009 08:07 pm (UTC) (Expand)
(●) - supergabbie on November 30th, 2009 08:11 pm (UTC) (Expand)
DRE, the sidekick!: webc | you're my lucky charmsdreadable on November 30th, 2009 02:03 pm (UTC)
*saves to memories*
olesia: i'm full of garbagekillyoudead on November 30th, 2009 07:49 pm (UTC)
El Hombre Mas Fiel: Mother Loves You | Animapridefall on November 30th, 2009 02:17 pm (UTC)
you da best
olesiakillyoudead on November 30th, 2009 07:49 pm (UTC)
thx bb
ZERØ ✘ the rogue of dawn: NEXTWAVE: Are you crazy or just stupid?expletives on November 30th, 2009 02:52 pm (UTC)
FFFFFFF i might finally switch over to gmail for shit like this >B| WHY DO YOU TEMPT ME SO
olesia: xepi came down with boogie feverkillyoudead on November 30th, 2009 07:50 pm (UTC)
because gmail is bomb?
(●) - expletives on November 30th, 2009 09:04 pm (UTC) (Expand)
(●) - killyoudead on November 30th, 2009 09:05 pm (UTC) (Expand)
(●) - expletives on November 30th, 2009 09:10 pm (UTC) (Expand)
Muse: [Muppets] Kermit || YAY!!!sometimesamuse on November 30th, 2009 05:47 pm (UTC)
I did not know about the + thing! This is going to totally eliminate my manual filtering the messages omg yay!! 8D
olesia: 8Dkillyoudead on November 30th, 2009 07:51 pm (UTC)
I don't exactly remember where I learned it, but there are VERY FEW sites that will go "heeeyyyy you can't have a plus sign in an email address! >|"

:D ♥
I've forgotten.: { Monk } hide my faceriprosencrantz on November 30th, 2009 05:48 pm (UTC)
/does it by hand

/does this now
olesia: Perky!killyoudead on November 30th, 2009 07:51 pm (UTC)
Hopefully it makes things easier for you!
xeee-pew pew pew (she has a ray-gun)xepitaph on November 30th, 2009 07:25 pm (UTC)
....this will totally prevent my from being overloaded when I play multiple characters, fuck yes.
olesia: Perky!killyoudead on November 30th, 2009 07:52 pm (UTC)
Precisely! You'll which tags are for which characters straight-off!
(●) - expletives on November 30th, 2009 09:04 pm (UTC) (Expand)
(●) - killyoudead on November 30th, 2009 09:05 pm (UTC) (Expand)
(●) - expletives on November 30th, 2009 09:10 pm (UTC) (Expand)
erotical black hole.tracing on August 20th, 2010 11:46 am (UTC)
wow i totally forgot how to use this thing to organize memes--advice?? cries.
olesia: denied.killyoudead on August 20th, 2010 11:51 am (UTC)
Make a filter just like this, but in the step with the choose search criteria, in the Has the words: field, add 'meme'? SOMETIMES THIS WORKS especially if people include it as a tag or as a word/phrase in the entry.

(●) - tracing on August 20th, 2010 11:53 am (UTC) (Expand)
(●) - killyoudead on August 20th, 2010 11:54 am (UTC) (Expand)
(●) - killyoudead on August 20th, 2010 11:52 am (UTC) (Expand)
Lina: Panda - Le shockchibi_plum on September 11th, 2010 12:59 am (UTC)
Hey. First of all, this is amazing. And I just wanted to thank you for posting this up.

My problem:

The first time I did it, I forgot to validate the change to the e-mail address because I'm an idiot and thought the e-mails I received were just notifying me that there was a change. So, I followed the rest of the steps. And it was nice and colorful and I was happy.

But when people started telling me they already tagged me, I realized I did something wrong. So I deleted the label/filter and went back into LJ and changed it back to my normal address while trying to figure out the problem. By the time I did, I had set everything back to normal.

But now I cannot receive messages from my role-play journal. E-mails are sent to me from every other journal tagging me but my own. Which doesn't sound that problematic, but it annoys me because they should be sending. I put the filter back on and it works. I'm happy, but do you have any idea why I can't receive things from my own journal? D:
olesia: let me just look over this evidence morekillyoudead on September 11th, 2010 01:03 am (UTC)
Hm. There are two things I can think of that would cause this. 1: the emails are sending but are skipping your inbox because of filters or whatever. This can be pretty easily checked by searching for "comment you posted" — if they pop up, then it's filters, if they don't, it means LJ probably isn't sending them.

In that case, what likely happened is option 2, in that you may have accidentally unchecked "Email me copies of my comments" in the Settings→Notifications area.

Let me know if that does / doesn't help!
(●) - chibi_plum on September 11th, 2010 01:09 am (UTC) (Expand)
(●) - killyoudead on September 11th, 2010 01:10 am (UTC) (Expand)
simply ···: doood!simplypip on October 16th, 2010 05:56 pm (UTC)
I wonder if this would be worth putting up (since a lot of people RP over there, too) but this does not work for IJ.

The filters show up, but Gmail does not split the conversations up. It will continue to group notifs in "conversations" regardless of who the email is sent to.

In other words, comments to journal A and journal B will be in the same 2~100 notifs with each other, and the entire convo will be labeled "[A] [B]" instead of how you have it in your examples.

Which SUCKS because the interface is very similar and I can't think of a single reason why it would differ, when all that is different is the "from" address...

Maybe someone else can confirm this, but I had no luck with my five journals over there. :\
olesia: let me just look over this evidence morekillyoudead on October 16th, 2010 06:01 pm (UTC)
For reference's sake, are these conversations being grouped based on the same Insane journal entry, or the site on the whole? Because, at least in my experience, if I have different characters of mine tagging the same post, all those will be grouped together in one conversation based on the url of the entry.
(●) - simplypip on October 16th, 2010 08:11 pm (UTC) (Expand)
(●) - killyoudead on October 16th, 2010 08:18 pm (UTC) (Expand)
(●) - simplypip on October 16th, 2010 08:22 pm (UTC) (Expand)
Bumblebee: sunshinebeethechevy on November 17th, 2010 11:05 am (UTC)
I have been linked here by a friend, and damnit I wanted to say THANK YOU. I have been looking for ways to filter my tags by character and apply labels for FOREVER. *A*
olesia: /strumskillyoudead on November 22nd, 2010 12:08 am (UTC)
No problem! I am always glad to hear other people getting use out of this.
Buffy Anne Summers: ✟ but you make me feel so prettydestructogirl on November 17th, 2010 11:40 am (UTC)
why are you god? *A*
olesia: the beatings will commence shortlykillyoudead on November 22nd, 2010 12:17 am (UTC)
i don't know, sometimes godhood happens like that.
The name's Axel: :Dgot_it_memorizd on February 3rd, 2011 11:44 pm (UTC)
oh my god, i was linked here from someone else, and i have no idea who you are, but i seriously want to bake you cookies. i have been trying to get something like this to work for weeks. THANK YOU SO MUCH.
"Clover"fourleafwords on February 3rd, 2011 11:49 pm (UTC)
Cookies are a valid and acceptable form of gratitude! 8) I'm glad to hear you're getting use out of this!